PolyPeptide S.A. is looking for a highly organized and proactive

Outbound Specialist

to manage and coordinate all outbound shipments of materials to external partners.

The Outbound Specialist is the single point of contact for the organization and preparation of those shipments. He receives requests from Program Managers (or customer), organizes documentation and associated transport and prepares the materials in due time and with respect to safety and quality standards.

He/she has strong knowledge in transports and regulatory (customs, export and import permits, HS codes, etc.)

Key Responsibilities

Team Management and organization

• Organize (with the warehouse) the availability of materials in due time

• Pilot the management and the preparation related to the outbounds activities

• Communicate, cascade and escalade any information / issues in the scope of his/her function

• Be the backup of the Logistics Manage

• Be polyvalent in warehousing activities (Cycle counts & storage / inventory, Inbounds, etc.)

• Be part of the recurrent meetings (tiers, 1/1, etc.) allowing reaching the objectives as a team / department as well as on an individual way

• Deploy the culture of the company and ensure its understanding and application (empowerment, solidarity, team spirit, human values, etc.)

• Be able to share reporting to his hierarchy on a regular basis

Outbound activities

• Manage the transport (internally and externally) with respect to the budget defined for those activities, in due time and with respect to safety and quality standards

• Coordination, organization and supervision of the shipping process of commercial products according to PolyPeptide procedures and customer guidelines in collaboration with the Warehouse team

• Coordination with Product / Project Managers for the organization of shipments

• Responsible for the transport documentation and the execution of the shipping tasks

• Management of various transport documents, customs, certificates of analysis and others

• Ensure the operations of transport booking, organization of pickup and follow the shipments organized outside the company (legal procedures, customs, permits, etc.)

• Rethink and optimize outbound process

• Set up and maintain standard templates of shipping qualification test protocols and test reports (URS, OQ, PQ) in accordance with the relevant regulations

• Take part to the definition of objectives in terms of effective inventory management (identification, segregation, location, etc.)

• Risk management and risk assessment

Drive continuous improvements

• Propose improvements at the human level as well as technical and organizational level (examples: harmonizing and optimizing procedures; studying the storage, accessibility, and circulation of the products, flows)

• Ensure the respect of EHS’s standards, by analyzing risky situations, by improving workstation ergonomics programs and by proposing ideas in the mindset of continuous improvement

• Apply the Lean approach, as part of the continuous improvement

Partnership with all the departments

• Coordinate the interactions with the other platforms

• Promote the Supply Chain and their principles to the other platforms

• Make recommendations / advice

Profile & Qualifications

Education & Experience

• Bachelor's degree required; Master’s degree is a plus.

• Minimum 5 years of experience in a similar role within a GMP environment.

• Strong understanding of Supply Chain flows and pharmaceutical industry requirements.

• Proficiency with ERP systems (SAP experience is an asset).

• Fluent in French with a good level in English.

Technical Skills

• Strong knowledge of transport operations, customs regulations, import/export permits, and HS codes.

• Experience with ADR, IATA as well as regulatory (customs)

• Familiarity with Lean Management (5S, Kaizen, Kanban, ..).

• Solid understanding of EHS and quality standards.

Personal Skills

• Strong organizational skills, anticipation, and proactive mindset.

• Excellent communication and interpersonal abilities.

• Problem‑solving mindset with the ability to prioritize effectively.

• Autonomous, rigorous, motivated, and adaptable.

• Leadership, diplomacy, and capacity to build trust with stakeholders.

• Continuous improvement mindset and ability to think “out of the box.”

What We Offer

• A competitive compensation package aligned with your experience and responsibilities.

• A company car with fuel/energy card.

• Bonus

• Meal vouchers and eco‑vouchers.

• Group insurance & hospitalization insurance.

• Additional holidays and flexible working arrangements.

• Opportunities for development within a growing international organization.

• A dynamic work environment that values collaboration, empowerment, and continuous improvement.

Interested? Apply now and join us on this exciting journey.